What is a Retention Schedule?
A retention schedule is a legal document which describes a series of records and specifies how long those records must be maintained by the college before they can be destroyed. There are two types of retention schedules –
Retention schedules which apply to records common to all state colleges and universities.
- General Records Retention Schedules for State Colleges and Universities (PDF) and
- General Records Retention Schedules for Data Processing and Electronic Records (PDF)
Retention schedules which apply to records not covered by the general schedules – records which are created and maintained by only one department in the college.
Departmental Specific Schedules
- Admissions: Course Evaluations (Transfer Students)
- Auxilliary Services: Cougar Card Agreement, Risk Management Insurance Claims
- Biology: Training Materials
- Career Services: Student Employment Personnel Files
- Center for Disability Services: Student Medical Information File
- Center for Student Learning: Placement Tests And Attendance Data
- Chemistry and Biochemistry: Safety Training Materials
- Faculty: Students' Graded Exams, Papers And Homework
- Research And Grants Administration: Research Compliance and Protocols
- Residence Life and Housing: Contract Release File (Notes, Letters)
- Summer Sessions: Students' Court Subpoenas
- Treasurer: Legal Residency Office